Your case files under your own control, in Europe
What a client confides in you now sits with Microsoft or Google. We put case files, mail and client contact in a setup of your own at a European hosting company. Your practice software stays, and you call one person you know.
What you get back
You know who has access
Every matter has its own folder, open only to the people involved. Who signed in when is kept in a log you can ask for.
European law only
Microsoft must hand over data when an American court orders it, even from a European data centre. A European hosting company is outside that reach.
An answer for the client
When a client asks where their documents are, you name the country, the hosting company and the person who runs it.
We take care of the security
Phishing, ransomware, a laptop left on the train. Whether something like that stops your office depends on what was set up beforehand. This is in every workplace we manage.
When a client asks how you are secured, you get a short description per part to send along.
- A stolen password
Sign-in with a code
Everyone signs in with a password and a code on their phone. A leaked password on its own opens nothing.
- A known flaw
Updates straight away
We install security updates as soon as they come out. Nobody at the office has to think about it.
- Ransomware
A backup every night
Encrypted, to a second location in the EU, and we test that it can be restored. Earlier versions of every file are kept.
- Someone who left
Leavers are locked out
One account for everything, so we close it all at once, on the day you tell us.
- A strange sign-in
A log of every sign-in
Who signed in when is recorded, so a sign-in that looks wrong can be checked afterwards.
- A data breach
When something happens
You hear without undue delay what happened and what we did. You need that for your own report.
What you will work in
Open source software around your case files, each with its own company or foundation behind it. Basenet, Legalsense and Kleos stay where they are.
Word and Excel files edited in the browser, with several colleagues at once.
The office's folders, shared per team, on the laptop and on the phone.
Everyone keeps their address, in Thunderbird, in Outlook and on the phone.
A calendar per person and one for the whole office, on the phone as well.
Channels per subject, with files and reactions, encrypted end to end.
Nextcloud
A folder per matter, open only to the people involved. On the laptop the folders sit in Explorer or Finder, as they do now.
Replaces OneDrive and SharePoint
Collabora Online
Word and Excel files edited in the browser, with track changes and comments in the margin.
Replaces Word, Excel and PowerPoint online
Own mail server
Everyone keeps their address. It works in Outlook, in Apple Mail and on any phone.
Replaces Exchange Online
Thunderbird
Mail and calendar on the laptop, with no licence. If your team is used to Outlook, it can keep Outlook.
Replaces Outlook
Element
Talk with colleagues and clients in channels, as in Teams. Encrypted end to end.
Replaces Teams chat
Keycloak
One password for everything, with a code on the phone. When someone leaves, everything closes at once.
Replaces Entra ID
How the move works
Free scan
We look at your mailboxes, case folders and practice software, and what needs to move. You get a report with a fixed price.
Trial week
Two or three people work for a week in the new setup, with their own mail and case files. What they notice, we fix first.
The move
Mail, calendars and case files move over a weekend, outside the weeks with hearings you tell us about. After that we can help at your office.
Management
Updates, backups and help on working days. You call the same person who set it all up.
What it costs
One fixed amount a month for the whole office. You pay for the move once, and the scan before it is free.
All prices exclude VAT.
Up to 15 people
€120.00
per month
Plus 1,100 euro once for the move.
16 to 40 people
€295.00
per month
Plus 2,800 euro once for the move.
41 to 75 people
€525.00
per month
Plus 5,000 euro once for the move.
More than 75 people
Quote
after the scan
We work out the move and the management for you after the scan.
- Hosting in a data centre in the EU
- Daily backups
- Updates to all the software
- Help on working days
- Files, mail, calendar and chat for everyone
- Sign-in with a code on the phone
Questions from law firms
If your question is not here, send it to info@vitefait.nl.
Can we still work in Word?
Yes. Collabora opens .docx in the browser, with track changes. Whoever formats pleadings in Word keeps Word on the laptop, with a separate Office licence.
How do we share documents with a client?
Through a share link to a folder in Nextcloud, with a password and an expiry date. When the matter closes, you revoke the link.
Does Vite Fait look in our case files?
As administrator we have technical access to the server. We open no case files unless you ask us to for a fault, and that goes in the log.
Where is the server?
In a data centre in the EU, with a European hosting company that has no American parent. Its name is in the data processing agreement.
Does Vite Fait give legal advice?
No. We supply the facts: where the data is, who can reach it and what happens in an incident. The view on your professional rules is yours.
Will our people notice much?
They work in the same case folders, with the same addresses and calendars. What is different, we can show them at your office. For further questions there is a ticket system that works by email.
Is there a data processing agreement?
Yes. We sign it before anything moves, and you can request the model in advance.
Start with a free scan
Email us how many people work at your firm and which practice software you use. We schedule the scan and then send a report with a fixed price.
info@vitefait.nl
Free and without obligation. The report is yours to keep.